Exhibitor Registration Information
2005 AMBA National Conference
You are invited to
participate as a professional exhibitor at our 5th Annual National
Conference at The Rivierra Hotel and Casino in Las Vegas, Nevada. With a
membership base of well over 2,000 medical billers from across the nation, we expect
to have around 150 to 200 attendees. The conference is scheduled for two days –
October 13th and 14th, 2005. Exhibitor participation
is limited due to space availability.
Exhibitors will be allowed
to set up on October 13, 2005 from 6:00 am to 8:00 am. Special times have been
set aside specifically to introduce exhibitors to our members during our
General Session as well as specific times for our members to visit personally
with exhibitors. Exhibitors are asked not to break-down until after 4:30 pm on
October 14, 2005.
Exhibitor Registration
includes:
One (1) 8’ draped table
Two (2) folding chairs
One (1) 110 volt 20 amp
electric outlet
One (1) Waste Basket
Name Badges for Exhibitor
Reps
Recognition in AMBA’s
Conference Program
Recognition on AMBA’s
Website with Links from our website to yours
Recognition in AMBA’s
pre and post conference online newsletters
Two (2) General Session Passes
(Specialty break-out session training is not open to exhibitors, lunch provided to attendees on October 13 is not included for exhibitors)
A company representative
must be at your table at all times when the exhibit hall is open. Exhibitors
may offer goods and services within their booth space only. Exhibitors are
bound by local and state laws. Promotional prizes and/or drawings are
encouraged.
Exhibitors will be assigned
in the order that signed contracts and deposits are received. Cost is $800 per
table. Rates increase $150 for all applications postmarked after July 31, 2005.
A deposit of $400 per
exhibitor is required to reserve your space. The balance must be postmarked no
later than August 15, 2005. Payment may be made by check or credit card.
Cancellation requests must
be received in writing no later than July 15, 2005 and are subject to a $400
cancellation fee per table. There are no refunds after July 15, 2005.
All exhibits must be ready
for display by 8:00 am on Thursday, October 13, 2005. Setting up, tearing down
and removal of exhibits are exhibitor’s responsibility. If the exhibitor fails
to remove the exhibit, AMBA will arrange removal at the exhibitor’s expense. Exhibitor is responsible for all shipping of boxes to and from event. The AMBA accepts no liability for exhibitor boxes left in or around the exhibit hall or conference area.
If a telephone line is
required, the exhibitor must contact Larry Weston. The following charges apply: Exhibitors can NOT
distribute purchased products during the conference due to Las Vegas City licensing regulations. You can accept orders for products, but you cannot distribute products. All products must be distributed from Exhibitor’s own office location after the conference. All packages shipped by
Exhibitor must be addressed as follows: Hold For: (Guest’s name, AMBA Conference and your arrival date) The Riviera Hotel and Casino 2901 Las Vegas Blvd. South
Las Vegas, NV 89109
(Group Name) Due to limited storage
space, packages held by the hotel for more than three (3) days (coming or going) will incur a per day, per box storage fee of $5 per every 15 pounds. Exhibitor hereby covenants
and agrees to save and hold the American Medical Billing Association, (AMBA),
the Riviera Hotel and Casino (“Hotel”), subsidiaries, affiliates, officers,
directors, shareholders and employees free clear and harmless from any and all
liability, lost, costs, expenses (including attorney’s fees), judgments, claims
and demands of any kind whatsoever in connection with, arising out of or by
reason of any act, omission, or negligence of Exhibitor or its respective
agents, employees, servants, or contractors in any way connected with or
arising out of any accident, injury or damage, whether to person or property,
whatsoever, occurring before, at, in, upon, about, after, or in any manner
connected with the convention at Riviera Hotel and Casino in connection with
this event. Exhibitor acknowledges that neither the Hotel, hotel operator, nor
AMBA maintain insurance covering exhibitor’s property and the exhibitor must
obtain business interruption and property damage insurance sufficient to cover
any loss sustained by exhibitor. If AMBA cannot hold the
conference due to any cause beyond its control, or if the exhibit hall is
uninhabitable due to acts of God during any part or whole of the exhibition,
AMBA is not responsible and exhibitor hereby waives any claim against AMBA for
losses or damages which may arise from such inability to occupy assigned space.
Actual place of exhibitor area is subject to change based on attendee
participation. If attendee participation is less than 150 attendees, exhibitors
may be placed in the General Session area for the convenience of the exhibitors
and attendees. Exhibitor is required to stay in the AMBA room block at the Riviera Hotel and Casino and is required to provide a reservation confirmation number at the time of exhibitor registration. Exhibitors that do not stay at the Riviera will be charged an additional $400. Wednesday, October 12,
2005 $79 Thursday, October 13,
2005 $79 Friday, October 14, 2005 $115 Saturday, October 15,
2005 $115
Phone Line $175 plus daily usage fees (6 hours $25.99 for local and 800 numbers)
High Speed Internet Access $250 installation plus $125 daily rate
Do not send C.O.D. packages.
Note: ALL packages should be sealed, clearly labeled and any outside carriers needed to transport items must be notified prior to your departure from the hotel. AMBA is not responsible for shipping your boxes back to your office. Hotel charges a fee to hold your packages for departure after the conference if held for more than 3 days. See pricing above.
Packages will be located in the business center.
AMBA’s block of room rates are as follows:
Please be sure to ask for the AMBA0C5 Block and reserve your room by September10, 2005. Hours of the reservation desk are M-F, 7am to 11pm pacific time and S-S, 9am to 5pm pacific time.
Introduction of Exhibitors
in General Session Area from 10:00 am to 10:30 pm
Exhibitor Hall open 8:00 am
to 9:00 am
Exhibitor Hall open 11:00 am
to 6:00 pm
Exhibitor Hall open 8:00 am to
4:00 pm
Sponsoring a conference
event is a great way to gain additional exposure for your company during our
national conference. Sponsorship provides extra visibility for your company and
your support for AMBA and its members. Event sponsors will receive:
Recognition on AMBA’s
website
Recognition in AMBA’s
conference program
A sign posted during the
sponsored event
Recognition in AMBA’s post
conference newsletter
Sponsor appreciation plaque
We offer the following
sponsorship opportunities:
A great opportunity to
establish valuable contacts and relationships with our members. Two invitations to attend are included with this sponsorship. Only one sponsorship opportunity will be accepted, no other exhibitor or sponsor will be invited to this event. Sponsor will have receive an introduction and will be able to give a brief overview of their company to attendees
Sponsoring a refreshment
break provides added visibility for your company.
Members are recognized for
their contributions to our association throughout the year. Sponsor will
present this year’s “Member of the Year” award.
Sponsor will introduce the
speaker for the training session and your company will gain added recognition.
Business Name
___________________________________________________
Contact Person
___________________________________________________
Address _________________________________________________________
City
________________________________State __________Zip ___________
Work Phone
_________________________Fax _________________________
Email
_________________________Website ___________________________
Name(s) of Exhibitors to
appear on badge(s)
________________________________________________________________
________________________________________________________________
Name on Sponsorship Sign (if sponsor)
_________________________________
Product/Service Description
for Conference Brochure and Website (25 Word Limit) ________________________________________________________________
________________________________________________________________
________________________________________________________________
Exhibitor Fee Enclosed
____________ ($800 if before July 31, 2005 - $950 if after July 31, 2005)
We would like to gain
additional recognition and exposure for our company by
sponsoring the following
event:
Sponsorship Fee Enclosed
__________ Total Amount Enclosed
___________
Charge my ___Visa
___MasterCard ___Discover ___American Express
Card
#__________________________________
Exp. Date_______________
Cardholder Name_________________________________________________
Signature________________________________________________________
(Charge will appear as AMBA)
AMBA · 4297 Forrest Drive · Sulphur, OK 73086
Fax Credit Card Registrations
to: (580) 622-5810
Exhibitor
has read and understands all information regarding registration terms.
Exhibitor
Signature ________________________________Date ____________
Questions? Call our
Conference Coordinator at (580) 622-2624 or email Larry@brightok.net