Exhibitor Registration Information
2006 AMBA 6th Annual National Medical Billing Conference
You are invited to
participate as a professional exhibitor at our 6th Annual National
Conference at Adams Mark Hotel and Conference Center in Dallas, Texas. We expect to have around 150 attendees.
The conference is scheduled for two days –
October 19th and 20th, 2006. There will be a social event on the evening of the 19th where all exhibitors are encouraged to attend. Exhibitor participation is limited due to space availability.
Exhibitors are encouraged to participate in our Medical Money Madness Auction. Each attendee that visits the participating exhibitors booths will be eligible to earn Money Madness Auction bucks to use for bidding on special prizes and gifts. The auction will be held during lunch on October 20, 2006. If you would like to contribute a prize from your company for the auction, please let us know. Exhibitor contributions will be noted on our website and in all conference information, brochures and newsletters.
If you would like to give away your own gifts through a drawing, we have set aside time for you to present your gift on October 20, 2006 at 4:30 pm.
Exhibitors will be allowed
to set up on October 19th, 2006 from 6:00 am to 8:00 am. Special times have been set aside specifically to introduce exhibitors to our members during our social event on October 19, 2006 as well as specific times throughout the conference for our members to visit personally with exhibitors.
Exhibitors are asked not to break-down until after 4:30 pm on October 20, 2006.
Exhibitor Registration
includes:
One (1) 8’ draped table
Two (2) folding chairs
One (1) 110 volt 20 amp
electric outlet
One (1) Waste Basket
Two (2) Name Badges for Exhibitor
Reps
Recognition in AMBA’s
Conference Program
Recognition on AMBA’s
Website with Links from our website to yours
Recognition in AMBA’s
pre and post conference online newsletters
Two (2) Lunch Passes for both days of the conference
Two (2) Passes for Meet and Greet Networking Social Event (Thur, Oct. 19)A company representative
must be at your table at all times when the exhibit hall is open. Exhibitors
may offer goods and services within their booth space only. Exhibitors are
bound by local and state laws. Promotional prizes and/or drawings are
encouraged.
Exhibitors will be assigned
in the order that signed contracts and deposits are received. Cost is $1,000 per table. Rates increase to $1,250 for all applications postmarked after July 31, 2006.
A deposit of $500 per
exhibitor is required to reserve your space. The balance must be postmarked no
later than August 15, 2006. Payment may be made by check or credit card.
Cancellation requests must
be received in writing no later than July 15, 2006 and are subject to a $400
cancellation fee per table. No refunds will be issued after July 15, 2006.
All exhibits must be ready
for display by 8:00 am on Thursday, October 19, 2006. Setting up, tearing down
and removal of exhibits are exhibitor’s responsibility. If the exhibitor fails
to remove the exhibit, AMBA will arrange removal at the exhibitor’s expense. Exhibitor is responsible for all shipping of boxes to and from event. AMBA accepts no liability for exhibitor boxes left in or around the exhibit hall or conference area.
If a telephone line is
required, the exhibitor must contact Larry Weston or call our office at 580 622-2624. The following charges apply: Exhibitors may not
distribute purchased products during the conference. You may accept orders for products, but you may not distribute products. All products must be distributed from Exhibitor’s own office location after the conference. All packages shipped by
Exhibitor must be addressed as follows: Hold For: (Guest’s name, AMBA Conference and your arrival date) Adams Mark Hotel 400 North Olive Street
Dallas, TX 75201
AMBA Conference - 10/19/2006 Due to limited storage
space, packages held by the hotel for more than three (3) days may incur a storage fee. There will be a handling fee of $5.00 to $20.00 per box, depending upon the weight and pallets are $55.00 Exhibitor hereby covenants
and agrees to save and hold the American Medical Billing Association, (AMBA),
the Adams Mark Hotel, Dallas (“Hotel”), subsidiaries, affiliates, officers,
directors, shareholders and employees free clear and harmless from any and all
liability, lost, costs, expenses (including attorney’s fees), judgments, claims
and demands of any kind whatsoever in connection with, arising out of or by
reason of any act, omission, or negligence of Exhibitor or its respective
agents, employees, servants, or contractors in any way connected with or
arising out of any accident, injury or damage, whether to person or property,
whatsoever, occurring before, at, in, upon, about, after, or in any manner
connected with the convention at the Adams Mark Hotel, Dallas in connection with this event. Exhibitor acknowledges that neither the Hotel, hotel operator, nor AMBA maintain insurance covering exhibitor’s property and the exhibitor must obtain business interruption and property damage insurance sufficient to cover any loss sustained by exhibitor. If AMBA cannot hold the
conference due to any cause beyond its control, or if the exhibit hall is
uninhabitable due to acts of God during any part or whole of the exhibition,
AMBA is not responsible and exhibitor hereby waives any claim against AMBA for
losses or damages which may arise from such inability to occupy assigned space.
Actual location of exhibitor area is subject to change based on attendee
participation. Representatives of Exhibitor are required to stay in the AMBA room block at the Adams Mark Hotel and are required to provide a reservation confirmation number for each representative at the time of exhibitor registration. Exhibitors that do not stay at the Adams Mark Hotel will be charged an additional $400.
Phone Line - $100 installation (one time fee) and $50 per day, per line
High Speed Internet Access - $100 installataion (one time fee) and $250 per day
Do not send C.O.D. packages
Note: ALL packages should be properly sealed, clearly labeled and any outside carriers needed to transport items must be notified prior to your departure from the hotel. AMBA is not responsible for shipping your boxes back to your office. The hotel may charge a fee to hold your packages for departure after the conference if held for more than 3 days.
The loading dock will notify you of package arrivals on your room phone, but can be delivered to the conference area by a Bellman upon request.
Exhibitor space is located next door to the General Session area in Houston Ballroom C, third floor, Convention Center, across the street from the Hotel.
AMBA’s room rate is $141 per night throughout the conference. Free high speed internet access is included in our room rate.
Please be sure to ask for the AMBA block and reserve your room by September 10, 2006. The reservation desk is open 24 hours. (800) 444-2326
Exhibitor Hall open 8:00 am
to 9:00 am
Exhibitor Hall open 11:00 am
to 6:00 pm (except during lunch)
Exhibitor Hall open 8:00 am to
4:30 pm (except during lunch)
Sponsoring a conference
event is a great way to gain additional exposure for your company during our
national conference. Sponsorship provides extra visibility for your company and
your support for AMBA and its members. Event sponsors will receive:
Recognition on AMBA’s
website
Recognition in AMBA’s
conference program
A sign posted during the
sponsored event
Recognition in AMBA’s pre and post conference newsletters
Sponsor appreciation plaque
We offer the following
sponsorship opportunities:
A great opportunity to
establish valuable contacts and relationships with our members. Sponsor will receive an introduction during the event and will be able to give a brief overview of their company to attendees. All exhibitors are invited to the social but only sponsors will receive special recognition during the event. Two sponsors will be accepted for this event.
Sponsoring a refreshment
break provides added visibility for your company. Several opportunities available throughout the conference.
Members are recognized for
their contributions to our association throughout the year. Sponsor will
present this year’s “Member of the Year” award and will recieve special recognition through the conference. Additionally, sponsor will be able to introduce their company and speak briefly about the products or services offered during the conference.
Sponsor will introduce the
speaker for the training session and your company will gain added recognition. Several breakout sessions to choose from.
Badgeholder Lanyard Cords with your Company Name - $450 Sponsors name will be worn by attendees throughout the conference. One sponsorship available.
Business Name
___________________________________________________
Contact Person
___________________________________________________
Address _________________________________________________________
City
________________________________State __________Zip ___________
Work Phone
_________________________Fax _________________________
Email
_________________________Website ___________________________
Name(s) of Exhibitors to
appear on badge(s)(First two Reps included, $50 for each addl/)
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Name on Sponsorship Sign (if sponsor)
_________________________________
Product/Service Description
for Conference Brochure and Website (25 Word Limit) ________________________________________________________________
________________________________________________________________
________________________________________________________________
Exhibitor Fee Enclosed
____________ ($1,000 if before July 31, 2006 - $1,250 if after July 31, 2006)
We would like to gain
additional recognition and exposure for our company by
sponsoring the following
event:
Sponsorship Fee Enclosed
__________ Total Amount Enclosed
___________
Charge my ___Visa
___MasterCard ___Discover ___American Express
Card
#__________________________________
Exp. Date_______________
Cardholder Name_________________________________________________
Signature________________________________________________________
(Charge will appear as AMBA)
AMBA · 4297 Forrest Drive · Sulphur, OK 73086
Fax Credit Card Registrations
to: (580) 622-5810
Exhibitor
has read and understands all information regarding registration and terms.
Exhibitor
Signature ________________________________Date ____________
Questions? Call our
Conference Coordinator at (580) 622-2624 or email Larry@brightok.net