Click Here to
Download Exhibitor Registration Form
You are invited to participate as a professional exhibitor at our
7th Annual National
Conference at Harrah's Hotel & Casino in Las Vegas, Nevada. We expect to have around 150 attendees. Exhibitor participation is limited due to space availability.
The conference is scheduled for 2 days –
October 11th & 12th, 2007. There will be a social event on the evening of the
11th where all exhibitors are encouraged to attend.
As with every
conference, we will be holding a special event to encourage attendees to spend
time with every exhibitor during the conference.
Exhibitors will be allowed
to set up on October 11th, 2007 from 6:00 am to 8:00 am. All Exhibitors will be
introduced to our members at the beginning of the conference on the first day.
We have also allotted specific time for attendees to visit exhibitor booths
throughout the conference.
Exhibitors are asked not to break-down until after 4:30 pm on October 12, 2007.
Exhibitor Registration
includes:
One (1) 8’ draped table
Two (2) folding chairs
One (1) 110 volt 20 amp
electric outlet
One (1) Waste Basket
Two (2) Name Badges for Exhibitor
Reps
Recognition in AMBA’s
Conference Program
Recognition on AMBA’s
Website with Links from our website to yours
Recognition in AMBA’s
pre and post conference online newsletters
Two (2) Lunch Passes for both days of the conference
Two (2) Passes for
Meet and Greet Networking Social Event
Exhibitor must pay an additional fee for each additional company representative.
A company representative
must be at your table at all times when the exhibit hall is open. Exhibitors
may offer goods and services within their booth space only. Exhibitors are
bound by local and state laws. Exhibitors may not
distribute purchased products during the conference. You may accept orders for products, but you may not distribute products. All products must be distributed from Exhibitor’s own office location after the conference. Promotional prizes and/or drawings are
encouraged.
If you would like to give away your own gifts through a drawing, we have set aside time for you to present your gift
during the general session at 4:30 pm on the last day of
the conference.
Exhibitors will be assigned in the order that signed contracts and fees are
received. Cost is $1,000 per table. Rates increase to $1,250 for all
applications received after August 31, 2007.
Cancellation requests must be received in writing no later than August 15, 2007
and are subject to a $500 cancellation fee per table. No refunds will be issued
after August 15, 2007.
All exhibits must be ready
for display by 8:00 am on October 11, 2007. Setting up, tearing down
and removal of exhibits are exhibitor’s responsibility. If the exhibitor fails
to remove the exhibit, AMBA will arrange removal at the exhibitor’s expense. Exhibitor is responsible for all shipping of boxes to and from event. AMBA accepts no liability for exhibitor boxes left in or around the exhibit hall or conference area.
If a telephone line is
required, the exhibitor must contact
Larry Weston or call our office at 580 622-2624. The following charges apply:
All packages shipped by
Exhibitor must be addressed as follows:
Harrah's Las Vegas
Attn: Business Center
Hold For: (Exhibitors/Guests Name)
3475 Las Vegas Blvd So
Las Vegas, NV 89109
(702)693-6268
Hotel Fee for packages that are received by hotel.
00-15 lb - $7
16-30 lb - $12
31-50 lb - $18
51-75 lb - $24
76-100 lb - $35
over 100 lb additional $.65 cents per pound
Do not send C.O.D. packages
Note: ALL packages should be properly sealed, clearly labeled and any outside carriers needed to transport items must be notified prior to your departure from the hotel. AMBA is not responsible for shipping your boxes back to your office. The hotel may charge a fee to hold your packages for departure after the conference if held for more than 3 days.
It is your responsibility to pickup any packages you
have sent to the hotel.
Exhibitor hereby covenants and agrees to save and hold the American Medical
Billing Association, (AMBA), the Harrah's Hotel and Casino (“Hotel”), subsidiaries, affiliates, officers,
directors, shareholders and employees free clear and harmless from any and all
liability, lost, costs, expenses (including attorney’s fees), judgments, claims
and demands of any kind whatsoever in connection with, arising out of or by
reason of any act, omission, or negligence of Exhibitor or its respective
agents, employees, servants, or contractors in any way connected with or
arising out of any accident, injury or damage, whether to person or property,
whatsoever, occurring before, at, in, upon, about, after, or in any manner
connected with the convention at Harrah's Hotel and Casino, Las Vegas in connection with this event. Exhibitor acknowledges that neither the Hotel, hotel operator, nor AMBA maintain insurance covering exhibitor’s property and the exhibitor must obtain business interruption and property damage insurance sufficient to cover any loss sustained by exhibitor.
If AMBA cannot hold the
conference due to any cause beyond its control, or if the exhibit hall is
uninhabitable due to acts of God during any part or whole of the exhibition,
AMBA is not responsible and exhibitor hereby waives any claim against AMBA for
losses or damages which may arise from such inability to occupy assigned space.
Actual location of exhibitor area is subject to change based on attendee
participation.
Representatives of Exhibitor are required to stay in the AMBA
room block at Harrah's Hotel and Casino and are required to provide a
reservation confirmation number for each representative at the time of exhibitor
registration. Exhibitors that do not stay at Harrah's Hotel and Casino will be charged an additional $500.
AMBA’s room rate is $120 per night throughout the conference.
Please be sure to
us SHAMB7 when booking your room and reserve your room by September 10, 2007. The reservation desk is open 24 hours.
888-458-8471.
Exhibitor Schedule (subject to change)
October 11, 2007
Exhibitor Hall open 8:00 am
to 9:00 am
Exhibitor Hall open 11:00 am
to 6:00 pm (except during lunch)
October
12, 2007
Exhibitor Hall open 8:00 am to
4:30 pm (except during lunch)
Click Here to
Download Exhibitor Registration Form
