2009 Exhibitor Information
You are invited to participate as a
professional exhibitor at our 9th Annual National
Conference at The Riviera Hotel & Casino in Las Vegas, Nevada. We
expect to have approximately 150 attendees. Exhibitor participation
is limited due to space availability.
Exhibitors will be allowed to set up on October 15th, 2009 from 6:00 am to 8:00 am.
All Exhibitors will be introduced to our members at the beginning of the conference during our General Session on the first day.
We have also allotted specific time for attendees to visit exhibitor
booths throughout the conference.
Exhibitor Registration includes:
One (1) 8’ draped table
Two (2) folding chairs
One (1) 110 volt 20 amp electric outlet
One (1) Waste Basket
Two (2) Name Badges for Exhibitor Reps
Recognition in AMBA’s Conference Program
Recognition on AMBA’s Website with Links from our website to yours
Recognition in AMBA’s pre and post conference online newsletters
Two (2) Lunch Passes for both days of the conference
Two (2) Passes for
Meet and Greet Networking Social Event
A company representative must be at your table at all times when the exhibit hall is open. Exhibitors may offer goods and services within their booth space only. Exhibitors are bound by local and state laws. Exhibitors may not distribute purchased products during the conference. You may accept orders for products, but you may not distribute products. All products must be distributed from Exhibitor’s own office location after the conference.
Promotional prizes and/or drawings are encouraged.
Exhibitors will be assigned in the order that signed contracts and fees are received. Cost is $1,100 per table. Rates increase to $1,350 for all applications received after August 31, 2009.
Cancellation requests must be received in writing no later than August 15, 2009 and are subject to a $500 cancellation fee per table. No refunds will be issued after August 15, 2009.
All exhibits must be ready for display by 8:00 am on October 15, 2009.
Setting up, tearing down and removal of exhibits are exhibitor’s responsibility. If the exhibitor fails to remove the exhibit, AMBA will arrange removal at the exhibitor’s expense. Exhibitor is responsible for all shipping of boxes to and from event. AMBA accepts no liability for exhibitor boxes left in or around the exhibit hall or conference area.
If a telephone line is required, the exhibitor must contact Larry Weston or call our office at 580 369-2700. Charges will apply.
All packages shipped by Exhibitor must be addressed as follows:
Hold For: (Guest’s name, AMBA Conference and your arrival date)
The Riviera Hotel and Casino
2901 Las Vegas Blvd. South
Las Vegas, NV 89109
Due to limited storage space, packages
held by the hotel for more than three (3) days (coming or
going) will incur a per day, per box storage fee of $5 per
every 15 pounds.
Packages will be located in the business center. It is your responsibility to pickup any packages you have sent to the hotel.
Exhibitor hereby covenants and agrees to save and hold the American Medical Billing Association, (AMBA), the Riviera Hotel and Casino (“Hotel”), subsidiaries, affiliates, officers, directors, shareholders and employees free clear and harmless from any and all liability, lost, costs, expenses (including attorney’s fees), judgments, claims and demands of any kind whatsoever in connection with, arising out of or by reason of any act, omission, or negligence of Exhibitor or its respective agents, employees, servants, or contractors in any way connected with or arising out of any accident, injury or damage, whether to person or property, whatsoever, occurring before, at, in, upon, about, after, or in any manner connected with the convention at Riviera Hotel and Casino in connection with this event. Exhibitor acknowledges that neither the Hotel, hotel operator, nor AMBA maintain insurance covering exhibitor’s property and the exhibitor must obtain business interruption and property damage insurance sufficient to cover any loss sustained by exhibitor.
If AMBA cannot hold the conference due to any cause beyond its control, or if the exhibit hall is uninhabitable due to acts of God during any part or whole of the exhibition, AMBA is not responsible and exhibitor hereby waives any claim against AMBA for losses or damages which may arise from such inability to occupy assigned space. Actual place of exhibitor area is subject to change based on attendee participation. If attendee participation is less than 150 attendees, exhibitors may be placed in the General Session area for the convenience of the exhibitors and attendees.
Representatives of Exhibitor are required to stay in the AMBA
room block at The Riviera Hotel and Casino and are required to
provide a reservation confirmation number for each representative at
the time of exhibitor registration. Exhibitors that do not stay at
The Riviera Hotel and Casino will be charged an additional $500.
Call (800) 634-6753 and request the AMBA or the American Medical Billing Association group of rooms for reservations. To qualify for discounted rates, you must use the group code and reserve your room no later than 09/20/2009.
Exhibitor Schedule (subject to change)
Oct. 15, 2009: Exhibitor Hall open 8:00 am to 6:00 pm
(except during lunch)
(except during lunch)
Oct. 16, 2009: Exhibitor Hall open 9:00 am to 4:00 pm
2009 AMBA Exhibitor Registration
_______Zip ___________ _____
Email for Contact Person_____________________________________________
Name(s) of Exhibitors to appear on badge(s) (First two Reps included, $50 for each addl/)
Name on Sponsorship Sign (if
Product/Service Description for Conference
Brochure and Website
(25 Word Limit)
Exhibitor Fee Enclosed ____________ ($1,100 if before Aug. 31, 2009 - $1,350 if after Aug. 31, 2009)
Exhibitor's Hotel Reservation Confirmation
___Bringing booth Table Required
We would like to gain additional recognition and exposure for our company by sponsoring the following event:
___ Meet and Greet Networking Social Thursday, October 15, 2009 - $1,000
___ Exhibit Hall Break - $450
___ AMBA Member of the Year and Awards Luncheon - $1,000
___ Conference Packet Insert - $500
___ General Session Speaker Introduction - $200 (you introduce speaker)___ Badge Holder Lanyard Cords - $600 (with your company info)
___ We want to donate a gift for prize drawing
___ We want to donate a gift for the auction
Sponsorship Fee Enclosed __________
Exhibitor Fee Enclosed ___________
Total Amount Enclosed ___________
Charge my ___Visa ___MasterCard ___Discover ___American Express
Card #________________________________________ Exp. Date___________
Credit Card Security Code from back of card (3 or 4 digits) ___________________
Make Checks Payable to
AMBA · 2465 E. Main · Davis, OK 73030
Fax Credit Card Registrations to: (580) 369-2703
The American Medical Billing Association will not accept liability for damages of any nature sustained by Exhibitors or their accompanying persons or loss of or damage to their personal property as a result of the Conference or related events.
Exhibitor has read and understands all information regarding registration and terms.
Exhibitor Signature ____________________________________Date _________
Questions? Call our Conference Coordinator at (580) 369-2700 or email Larry@brightok.net