2009 Exhibitor Information

    You are invited to participate as a professional exhibitor at our 9th Annual National Conference at The Riviera Hotel & Casino in Las Vegas, Nevada. We expect to have approximately 150 attendees.  Exhibitor participation is limited due to space availability.

    The conference is scheduled for 2 days – October 15th & 16th, 2009. There will be a social event on the evening of the 15th where all exhibitors are encouraged to attend and participate.

    As with every conference, we will be holding our annual Medical Money Madness Auction, which is a special fun event to encourage attendees to spend time with every exhibitor during the conference.

    Exhibitors will be allowed to set up on October 15th, 2009 from 6:00 am to 8:00 am.


    All Exhibitors will be introduced to our members at the beginning of the conference during our General Session on the first day. 


    We have also allotted specific time for attendees to visit exhibitor booths throughout the conference.

    Exhibitor Registration includes:


    One (1) 8’ draped table           

    Two (2) folding chairs  

    One (1) 110 volt 20 amp electric outlet

    One (1) Waste Basket

    Two (2) Name Badges for Exhibitor Reps

    Recognition in AMBA’s Conference Program

    Recognition on AMBA’s Website with Links from our website to yours

    Recognition in AMBA’s pre and post conference online newsletters

    Two (2) Lunch Passes for both days of the conference

    Two (2) Passes for Meet and Greet Networking Social Event

    Exhibitor must pay an additional fee for each additional company representative over the two included.


    A company representative must be at your table at all times when the exhibit hall is open. Exhibitors may offer goods and services within their booth space only. Exhibitors are bound by local and state laws. Exhibitors may not distribute purchased products during the conference. You may accept orders for products, but you may not distribute products. All products must be distributed from Exhibitor’s own office location after the conference.


    Promotional prizes and/or drawings are encouraged.  If you would like to give away your own gifts through a drawing, we have set aside time for you to present your gift during the General Session around 4:30 pm on the last day of the conference. If you want to donate a gift for our special auction, please contact Cyndee Weston.


    Exhibitors will be assigned in the order that signed contracts and fees are received. Cost is $1,100 per table. Rates increase to $1,350 for all applications received after August 31, 2009.


    Cancellation requests must be received in writing no later than August 15, 2009 and are subject to a $500 cancellation fee per table. No refunds will be issued after August 15, 2009.


    All exhibits must be ready for display by 8:00 am on October 15, 2009.


    Setting up, tearing down and removal of exhibits are exhibitor’s responsibility. If the exhibitor fails to remove the exhibit, AMBA will arrange removal at the exhibitor’s expense. Exhibitor is responsible for all shipping of boxes to and from event. AMBA accepts no liability for exhibitor boxes left in or around the exhibit hall or conference area.


    If a telephone line is required, the exhibitor must contact Larry Weston or call our office at 580 369-2700. Charges will apply.

      All packages shipped by Exhibitor must be addressed as follows:

      Hold For: (Guest’s name, AMBA Conference and your arrival date)

      The Riviera Hotel and Casino

      2901 Las Vegas Blvd. South

      Las Vegas, NV 89109

                        (Group Name)

      Due to limited storage space, packages held by the hotel for more than three (3) days (coming or going) will incur a per day, per box storage fee of $5 per every 15 pounds.

      Do not send C.O.D. packages.

      Note: ALL packages should be sealed, clearly labeled and any outside carriers needed to transport items must be notified prior to your departure from the hotel. AMBA is not responsible for shipping your boxes back to your office. Hotel charges a fee to hold your packages for departure after the conference if held for more than 3 days. See pricing above.

      Packages will be located in the business center.  It is your responsibility to pickup any packages you have sent to the hotel.

      Exhibitor hereby covenants and agrees to save and hold the American Medical Billing Association, (AMBA), the Riviera Hotel and Casino (“Hotel”), subsidiaries, affiliates, officers, directors, shareholders and employees free clear and harmless from any and all liability, lost, costs, expenses (including attorney’s fees), judgments, claims and demands of any kind whatsoever in connection with, arising out of or by reason of any act, omission, or negligence of Exhibitor or its respective agents, employees, servants, or contractors in any way connected with or arising out of any accident, injury or damage, whether to person or property, whatsoever, occurring before, at, in, upon, about, after, or in any manner connected with the convention at Riviera Hotel and Casino in connection with this event. Exhibitor acknowledges that neither the Hotel, hotel operator, nor AMBA maintain insurance covering exhibitor’s property and the exhibitor must obtain business interruption and property damage insurance sufficient to cover any loss sustained by exhibitor. 

      If AMBA cannot hold the conference due to any cause beyond its control, or if the exhibit hall is uninhabitable due to acts of God during any part or whole of the exhibition, AMBA is not responsible and exhibitor hereby waives any claim against AMBA for losses or damages which may arise from such inability to occupy assigned space. Actual place of exhibitor area is subject to change based on attendee participation. If attendee participation is less than 150 attendees, exhibitors may be placed in the General Session area for the convenience of the exhibitors and attendees.


    Representatives of Exhibitor are required to stay in the AMBA room block at The Riviera Hotel and Casino and are required to provide a reservation confirmation number for each representative at the time of exhibitor registration. Exhibitors that do not stay at The Riviera Hotel and Casino will be charged an additional $500.

    AMBA’s room rate is $79 on Oct. 12-15, 2009 and $99 on Oct. 16-17, 2009


    Call (800) 634-6753 and request the AMBA or the American Medical Billing Association group of rooms for reservations. To qualify for discounted rates, you must use the group code and reserve your room no later than 09/20/2009.

    Exhibitor Schedule (subject to change)


    Oct. 15, 2009: Exhibitor Hall open 8:00 am to 6:00 pm (except during lunch)

    Oct. 16, 2009: Exhibitor Hall open 9:00 am to 4:00 pm



    2009 AMBA Exhibitor Registration

    Business Name____________________________________________________

    Contact Person____________________________________________________


    City ______________________________State _______Zip ________________

    Work Phone _____________________Fax______________________________

    Email for Contact Person_____________________________________________


    Name(s) of Exhibitors to appear on badge(s) (First two Reps included, $50 for each addl/)





    Name on Sponsorship Sign (if sponsor)__________________________________

    Product/Service Description for Conference Brochure and Website (25 Word Limit) _________________________________________________________________



    Exhibitor Fee Enclosed ____________ ($1,100 if before Aug. 31, 2009 - $1,350 if after Aug. 31, 2009)

    Exhibitor's Hotel Reservation Confirmation #_______________________________

    Will you bring your own booth and if so, will you still need a table?

     ___Bringing booth      Table Required ___Yes ___No


    We would like to gain additional recognition and exposure for our company by sponsoring the following event:

    ___ Meet and Greet Networking Social Thursday, October 15, 2009 - $1,000

    ___ Exhibit Hall Break - $450

    ___ AMBA Member of the Year and Awards Luncheon - $1,000

    ___ Conference Packet Insert - $500

    ___ General Session Speaker Introduction - $200 (you introduce speaker)

    ___ Badge Holder Lanyard Cords - $600 (with your company info)

    ___ We want to donate a gift for prize drawing

    ___ We want to donate a gift for the auction

    Sponsorship Fee Enclosed __________

    Exhibitor Fee Enclosed ___________

    Total Amount Enclosed ___________

    Payment Information

    Charge my     ___Visa ___MasterCard ___Discover ___American Express

    Card #________________________________________ Exp. Date___________ 

    Credit Card Security Code from back of card (3 or 4 digits) ___________________

    Cardholder Name___________________________________________________

    (Charge will appear as AMBA)

    Make Checks Payable to

    AMBA · 2465 E. Main · Davis, OK 73030

    Fax Credit Card Registrations to: (580) 369-2703

    The American Medical Billing Association will not accept liability for damages of any nature sustained by Exhibitors or their accompanying persons or loss of or damage to their personal property as a result of the Conference or related events.

    Exhibitor has read and understands all information regarding registration and terms. 

    Exhibitor Signature ____________________________________Date _________

    Questions? Call our Conference Coordinator at (580) 369-2700 or email Larry@brightok.net