2011 Exhibitor Information

    You are invited to participate as a professional exhibitor at our 11th Annual National Conference at Planet Hollywood Resort & Casino in Las Vegas, Nevada. We expect to have approximately 150 attendees.  Exhibitor participation is limited due to space availability.

    The conference is scheduled for 2 days – October 13th & 14th, 2011. There will be a social event on the evening of the 13th. Exhibitors are welcome to attend and participate.

    As with every conference, we will be holding our annual Medical Money Madness Auction, which is a special fun event to encourage attendees to spend time with every exhibitor during the conference.

    Benefits of Exhibiting

    • Reach a highly specialized audience of billing professionals that attend our conference by choice rather than necessity

    • Interact with key business owners and decision makers

    • Exhibitors and Sponsors are located in the heart of all the conference action

    About our Attendees

    Our attendee audience is comprised of entry-level billers through experienced billers, coders and consultants, physicians and staff members, business accounting professionals and students in medical billing. Eighty percent of our attendees are female and twenty percent are male.

    Other audience statistics:

    • 50% have outgrown their current billing software system and are looking for better alternatives
    • 50% or more have already changed software programs and will change again within the next year or two
    • 40% are unhappy with their current billing software program or service
    • 75% are looking for technologies to utilize instead of hiring additional employees
    • 35% are paying as much as .10 cents per document to scan and store online
    • 80% are looking for better remote access alternatives and communications with their provider clients
    • 40% are looking for remote hosting services for their current billing software program
    • 50% are utilizing some form of an ASP or Internet Based Billing Services
    • 90% pay up to .35 cents or more per electronic claim with their current clearinghouse
    • 10% percent of attendees are physicians or work in a doctor's office
    • 70% of attendees have attended at least one previous annual conference
    • 30% are first-time attendees
    • 15% of attendees are new billers
    • Less than 5% of attendees have no previous medical billing experience

     

    Why Exhibit with AMBA?

     

    AMBA conferences offer a great opportunity for exhibitors to target the top decision makers within our membership base. You will meet people that attend our conference by choice rather than necessity. Our attendees are here to learn and find new alternative solutions to their biggest challenges.

     

    Exhibitors will be allowed to set up on October 13th, 2011 from 6:00 am to 8:00 am. If PH permits, Exhibitors may be able to set up on the evening of October 12, 2011.

     

    Exhibitors will be introduced to our members at the beginning of the conference during our General Session on the first day. 

     

    We have also allotted specific time for attendees to visit exhibitor booths throughout the conference.
     

    Exhibitor Registration includes:

     

    One (1) 8’ draped table           

    Two (2) folding chairs  

    Two (2) Name Badges for Exhibitor Reps

    Recognition in AMBA’s Conference Program

    Recognition on AMBA’s Website with Links from our website to yours

    Recognition in AMBA’s pre and post conference online newsletters

    Two (2) Lunch Passes for both days of the conference

    Two (2) Passes for Meet and Greet Networking Social Event

    List of Attendees and their email addresses

     

    For electrical and internet information, email Larry Weston or call 580 369-2700.


    Exhibitor must pay an additional fee of $159 for each additional company representative over the two included.

     

    A company representative must be at your table at all times when the exhibit hall is open. Exhibitors may offer goods and services within their booth space only. Booths may not be shared between two companies. Only one company will be allowed to market and sell products per paid booth.

     

    Exhibitors are bound by local and state laws. Exhibitors may not distribute purchased products during the conference. You may accept orders for products, but you may not distribute products. All products must be distributed from Exhibitor’s own office location after the conference.

     

    Promotional prizes and/or drawings are encouraged.  If you would like to give away your own gifts through a drawing, we have set aside time for you to present your gift during the General Session around 4:30 pm on the last day of the conference or you can announce your winner during the afternoon break on Friday, October 14th. If you want to donate a separate gift for our special auction, please contact Cyndee Weston.

     

    Exhibitors will be assigned in the order that signed contracts and fees are received. Cost is $1,350 per table. Rates increase to $1,500 for all applications received after August 14, 2011.

     

    Cancellation requests must be received in writing no later than August 14, 2011 and are subject to a $500 cancellation fee per table. No refunds will be issued after August 14, 2011. Sponsorship fees are non-refundable.

     

    All exhibits must be ready for display by 8:00 am on October 13, 2011.

     

    Setting up, tearing down and removal of exhibits are exhibitor’s responsibility. If the exhibitor fails to remove the exhibit, AMBA will arrange removal at the exhibitor’s expense. Exhibitor is responsible for all shipping of boxes to and from event. AMBA accepts no liability for exhibitor boxes left in or around the exhibit hall or conference area.

     

    If electric, telephone line or internet access is required, the exhibitor must contact Larry Weston or call our office at 580 369-2700. Charges will apply.

All packages shipped by Exhibitor must be addressed as follows:

                    (Group Name, Group Contact)

Handling charges are assessed for incoming and outgoing packages by weight.

0-15 pounds $6            51-75 pounds $31
16-30 pounds $11       76-100 pounds $41
31-50 pounds $16       Over 100 pounds $125 plus $.35 per pound
Per Envelope $6          Labor Service $55 per hour (1 hr. min.)


Do not send C.O.D. packages.

Note: ALL packages should be sealed, clearly labeled and any outside carriers needed to transport items must be notified prior to your departure from the hotel. AMBA is not responsible for shipping your boxes back to your office. Hotel charges a fee to hold your packages for departure after the conference if held for more than 3 days. See pricing above.

Packages will be located in the business center.  It is your responsibility to pickup any packages you have sent to the hotel.

Exhibitor hereby covenants and agrees to save and hold the American Medical Billing Association, (AMBA), Planet Hollywood Resort and Casino (“Hotel”), subsidiaries, affiliates, officers, directors, shareholders and employees free clear and harmless from any and all liability, lost, costs, expenses (including attorney’s fees), judgments, claims and demands of any kind whatsoever in connection with, arising out of or by reason of any act, omission, or negligence of Exhibitor or its respective agents, employees, servants, or contractors in any way connected with or arising out of any accident, injury or damage, whether to person or property, whatsoever, occurring before, at, in, upon, about, after, or in any manner connected with the convention at Planet Hollywood Resort and Casino in connection with this event. Exhibitor acknowledges that neither the Hotel, hotel operator, nor AMBA maintain insurance covering exhibitor’s property and the exhibitor must obtain business interruption and property damage insurance sufficient to cover any loss sustained by exhibitor. 

If AMBA cannot hold the conference due to any cause beyond its control, or if the exhibit hall is uninhabitable due to acts of God during any part or whole of the exhibition, AMBA is not responsible and exhibitor hereby waives any claim against AMBA for losses or damages which may arise from such inability to occupy assigned space. Actual place of exhibitor area is subject to change based on attendee participation.  

    Representatives of Exhibitor are required to stay in the AMBA room block at The Planet Hollywood Resort and Casino and are required to provide a reservation confirmation number for each representative at the time of exhibitor registration. Exhibitors that do not stay at Planet Hollywood will be charged an additional $500.

    AMBA’s room rate is $89 on Oct. 12-13, 2011 and $119 on Oct. 14-15, 2011

     

    Call (877) 244-9474 and request the American Medical Billing Association group of rooms for reservations using room code SMAMB1.

     

    Exhibitor Schedule (subject to change)

     

    Oct. 13, 2011: Exhibitor Hall open 8:00 am to 6:00 pm (except during lunch)

    Oct. 14, 2011: Exhibitor Hall open 10:00 am to 4:00 pm

     

     

    2011 AMBA Exhibitor Registration

    Business Name____________________________________________________

    Contact Person____________________________________________________

    Address__________________________________________________________

    Note that address must match credit card billing statement

    City ______________________________State _______Zip ________________

    Work Phone _____________________Fax______________________________

    Email for Contact Person_____________________________________________

    Website__________________________________________________________

    Name(s) of Exhibitors to appear on badge(s) (First two Reps included, $159 for each addl/)

    ________________________________________________________________

    ________________________________________________________________

    ________________________________________________________________

    ________________________________________________________________

    Name on Sponsorship Sign (if sponsor)__________________________________

    Product/Service Description for Conference Brochure and Website (25 Word Limit) _________________________________________________________________

    _________________________________________________________________

    _________________________________________________________________

    Exhibitor Fee Enclosed ____________ ($1,350 if before Aug. 15, 2011 - $1,500 if after Aug. 14, 2011)

    Exhibitor's Hotel Reservation Confirmation #____________________________
    Will you bring your own booth and if so, will you still need a table?

     ___Bringing booth      Table Required ___Yes ___No

    Sponsorship

    We would like to gain additional recognition and exposure for our company by sponsoring the following event:

    ___ Gold Conference Sponsorship - includes a list of conference attendees, full page ad in conference brochure program,  Synch Vue DVD sponsorship ad, listing as sponsor on all conference collateral materials and one email blast about your company sent directly to all AMBA members, your company information displayed on conference registration table, three month ad in AMBA Monthly Newsletter, 2 additional company registrants $3,000

    ___ Silver Conference Sponsorship - includes list of conference attendees, 1/2 page ad in our conference brochure program, Synch Vue DVD sponsorship ad, listing as sponsor on all conference collateral materials, one email blast about your company sent directly to conference attendees, one month free ad in AMBA Monthly Newsletter $1,500 

    ___ Meet and Greet Networking Social Thursday, October 13, 2011 - $1,000

    ___ SynchVue DVD ROM Sponsor Ad $500 (conference DVDs purchased by non-attendees all year)

    ___ Exhibit Hall Break - $400

    ___ AMBA Member of the Year and Awards Luncheon - $1,000

    ___ Conference Registration Packet Insert - $400 for full page  (add'l $250 for front and back)

    ___ Conference Registration Packet Insert - $200 for half page (add'l $150 for front and back)

    ___ Conference Brochure Program Ad - $750 for full page 

    ___ Conference Brochure Program Ad - $500 for half page

    ___ Conference Brochure Program Ad - $200 (125 X 125 pixel Ad)

    ___ Badge Holder Lanyard Cords - $895 (your color, with your company info)

    ___ Tote Bags $600

    All sponsors listed on AMBA conference website for entire year and your logo on our conference brochure program.

    ___ We want to donate a gift for prize drawing

    ___ We want to donate a gift for the auction

     

    Sponsorship Fee Enclosed __________  (Sponsorship fees are non-refundable)

    Exhibitor Fee Enclosed ___________

    Total Amount Enclosed ___________

    Payment Information

    Charge my     ___Visa ___MasterCard ___Discover ___American Express

    Card #________________________________________ Exp. Date___________ 

    Credit Card Security Code from back of card (3 or 4 digits) ___________________

    Cardholder Name___________________________________________________

    Signature_________________________________________________________
    (Charge will appear as AMBA)

    Additional Registrant Names: (for Gold Sponsors) ________________________________________________________________

    ________________________________________________________________

    Make Checks Payable to

    AMBA · 2465 E. Main · Davis, OK 73030

    Fax Credit Card Registrations to: (580) 369-2703

    The American Medical Billing Association will not accept liability for damages of any nature sustained by Exhibitors or their accompanying persons or loss of or damage to their personal property as a result of the Conference or related events.

    Exhibitor/Sponsor has read and understands all information regarding registration and terms. 

    Signature ____________________________________Date _________

    Questions? Call our Conference Coordinator at (580) 369-2700 or email Larry@brightok.net